A make-up session is a replacement for one missed session: the client uses it to book another class or course session. Clients earn make-ups automatically only when they excuse themselves from a session of a course they booked as a whole. Single classes, events, and appointments never earn make-ups automatically. You can also add a make-up to any client by hand.
Make-up sessions aren't the waitlist (a queue for a fully booked class), and they aren't the cancellation deadline or cancellation fees that apply to single classes.
How do clients get a make-up session?
By excusing themselves from a course session: A client who booked a whole course gets one make-up session when they excuse themselves from a paid session early enough and the course allows make-ups. You set this up in Settings > Bookings and rules > Booking cancellation > Courses with Allow earning make-up sessions and the make-up eligibility time. For step-by-step setup, see Courses and events: make-up sessions and client cancellation settings.
Manual addition of make-up sessions: You can add a make-up session for a specific client from their client detail, in the Make-ups section, as a form of compensation. This can be used in situations like when you cancel a one-time class, or when a client sends money to your bank account in advance but later cancels their booking. When you cancel a client's course booking from the admin, you can also choose Cancel booking and credit 1 make-up session.
Which classes can a make-up session pay for?
A client can use a make-up only on classes and course sessions where you allow it. The option is off by default, so you decide for each class or course:
Class: when creating or editing the class, open Advanced booking settings and turn on Allow payment with make-up sessions.
Course: when creating or editing the course, open the Make-ups section and turn on Session – allow paying with a make-up. The course needs a Price per session pricing option for this.
The option isn't available on a class that's hidden from your public schedule or that clients aren't allowed to book themselves.
This is useful when your regular sessions are priced around €10 each, but you also offer specialized sessions at a higher price (e.g., €50 per session). You probably don't want a make-up session earned from a €10 class to be used for the more expensive one.
How does a client book with a make-up session?
Client account requirement:
Clients must have their own Zenamu account (created with an email and password) to use make-up sessions. After logging in, they can use a make-up session on any class that allows payment with make-ups. They click Book and select Book using a make-up.
2. Course pricing options:
To use make-up sessions for individual course sessions, the course must have the Price per session pricing option. If this option is missing, it means you've only set up payment for the entire course (as a series of consecutive sessions), and clients won't be able to use a make-up session for a single specific session.
How long is a make-up session valid?
You set the validity of make-ups from courses in Settings > Bookings and rules > Booking cancellation > Courses, under Default make-up validity for courses. There are two options:
For a set number of days (30 days by default): the days are counted from the date of the missed session, not from the day the client excused themselves.
Until the course ends: the make-up stays valid until the course's last session, plus the number of days you enter in Grace period after course ends (days).
Example: Make-up validity is set to 14 days. A client excuses themselves on May 1 from a course session that takes place on May 22. The make-up is valid for 14 days from May 22, so until June 5.
The studio setting is the default for newly created courses. Each course can have its own Make-up validity for this course in its Make-ups section. When you add a make-up to a client by hand in their client detail, you set its validity as you add it.
Which plans include make-up sessions?
The studio settings for make-ups in Settings > Bookings and rules > Booking cancellation > Courses have no plan restriction. The per-course controls in a course's Make-ups section (Allow receiving make-up sessions, Maximum make-up sessions, and Make-up validity for this course) are available on the Expert and Ultimate plans and during the trial. On other plans, those course controls are disabled.