Collaborations in Zenamu let studios and independent instructors connect so that one studio can display selected events from another studio or instructor in its own schedule. Clients of the hosting studio then see these events directly in the schedule and can book a spot — without having to visit the partner's website. That said, every collaborating instructor also has their own full Zenamu account and manages their own schedule independently.
What is a collaboration and what is it for
Imagine you run a yoga studio and there's a dance school and a few other instructors in the same city that you know well. With a collaboration, you can include their classes in your studio's schedule. Your clients will see them right in your calendar and can sign up.
A collaboration always involves two sides:
Hosting studio — initiates the collaboration, sends invitations, and displays the partner's events in its own schedule.
Partner studio — owns the events and decides which ones to share. It sets its own pricing, payment methods, and handles its own accounting, because all orders for shared events belong to the partner.
A single studio can act as both a host and a partner at the same time, with different studios. Between two particular studios, a collaboration works in one direction only — see Collaboration — FAQ.
Who can use collaborations
Your current subscription plan determines which role you can have in a collaboration:
Collaboration role | Required plan |
Hosting studio (display and create collaborations) | Ultimate or Trial |
Partner studio (share your events) | Any plan |
Note: Anyone can be a partner — no specific plan is required to share your events with a hosting studio.
Where to find collaborations in the app
On every plan, go to Settings > Instructors and collaborations. The Collaborations section is below the list of instructors. Only users with the Administrator permission see this menu item. The section has two parts:
Events in your schedule — the studios you invited as a hosting studio. This part and the Add collaboration button are shown on the Ultimate and Expert plans and during the trial. On Expert, you can open the Add collaboration dialog, but you can send a request only on Ultimate or during the trial.
Your events at partner studios — the studios that invited you, including requests that are waiting for your answer.
How to create a collaboration (hosting studio)
These steps are for the studio admin who wants to display a partner's events in their schedule.
Go to the Collaborations section (see above).
Click Add collaboration.
In Partner studio domain, enter the partner studio's domain — this is the part of the studio's URL. If the partner's address is app.zenamu.com/dance-school-london, you would enter dance-school-london.
Click Add collaboration in the dialog to send the request.
The partner studio will receive an email invitation and will also see the request in the app. Until they respond, the collaboration has the status Pending approval in your list.
How to accept an invitation (partner studio)
When another studio requests a collaboration with you, the request appears in the Collaborations section under Your events at partner studios, marked Awaiting acceptance. While a request is waiting, the Instructors and collaborations menu item is shown in red, so it's easy to spot.
Go to the Collaborations section.
Under Your events at partner studios, find the request from the hosting studio.
Click Accept. The Accept and set permissions dialog opens.
Choose which permissions you want to grant the hosting studio. All of them are off until you turn them on:
View attendees — the hosting studio admin can see the list of registered attendees on shared events.
Bulk message to attendees — the hosting studio admin can send a bulk message to registered attendees.
Share statistics — the hosting studio admin can see basic booking and revenue statistics for shared events.
Click Accept in the dialog.
Important: Accepting a collaboration does not share any events automatically. You need to manually select which events you want to include in the hosting studio's schedule — see Studio collaboration: sharing events into a hosting studio's schedule and what clients see.
If you don't want to accept the collaboration, click Reject and confirm. If the Accept button is greyed out and the request shows Paused by partner, the hosting studio's plan doesn't currently allow collaborations.
How to deactivate a collaboration
Either side can deactivate a collaboration.
Go to the Collaborations section.
Click Deactivate next to the collaboration you want to end.
Confirm the deactivation.
After deactivation, shared events disappear from the hosting studio's calendar. Existing bookings your clients made for those events remain valid. Clients are not notified about the deactivation.
Once deactivated, the events appear only in your own schedule again.
How to cancel a pending request
If you sent a collaboration request and the partner hasn't accepted it yet, you can withdraw it.
Go to the Collaborations section.
Click Cancel next to the pending request.
Confirm the cancellation.
Why can't I see collaborations or the Add collaboration button?
There's no separate Collaborations tab or menu item. On every plan, the Collaborations section is under Settings > Instructors and collaborations, below the list of instructors. If you don't see Instructors and collaborations at all, you don't have the Administrator permission; ask an Administrator of your studio. If you see the section but not the Add collaboration button, your plan doesn't include hosting collaborations: it's available on Ultimate and during the trial.
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