This article explains how a partner studio shares its events with a hosting studio, what clients see in the calendar, and how pricing, payments, and bookings work for shared collaboration events.
How to share events with a hosting studio
Event sharing is always configured by the partner studio — the studio that created and owns the events. You can share any class, course, or workshop with one or more hosting studios.
When creating a new event
If you have an active collaboration, the event creation form for classes, courses, and workshops will include a Share with collaborating studios section.
Create the event as usual (fill in the name, time, capacity, etc.).
In the Share with collaborating studios section, check the studios you want to share the event with.
Save the event.
The selected studios will see the event in their calendar, and their clients will be able to book a spot.
For an existing event
You can also turn sharing on or off for events that already exist.
Open the event detail (class, course, or workshop).
In the Share with collaborating studios section, toggle the switch for the relevant studio.
The change takes effect immediately — turning the toggle on adds the event to the hosting studio's calendar; turning it off removes it.
What clients of the hosting studio see
Shared events appear to the hosting studio's clients in several places.
In the calendar and schedule
Shared events are displayed directly in the hosting studio's calendar alongside its own classes. They are visually distinct from the studio's own events:
Classes — the calendar card shows a small link icon (chain) before the name.
Courses and workshops — the list cards show a purple Collaboration badge. They don't have the link icon in the calendar.
Event detail — the open detail (drawer) for shared classes shows a purple Collaboration badge, and above the pricing options and payment methods there is a prominent notice that this is a partner's event with its own pricing and payment terms.
In the event detail (admin view)
When the hosting studio admin opens the detail of a shared event, they will see:
A red notice: "Reservations, event details, and pricing are managed by [partner name]. To make changes, go to that studio's administration."
The cancel and edit buttons are disabled, with a tooltip explaining that this event is managed by the partner studio. Only the event owner can cancel sessions, change details (pricing, payment methods, date, time, etc.).
The Use as Template button is not available for shared courses and workshops from a collaboration.
Public links
Public links for shared events (e.g. a link to a course detail in the public widget on the studio's website) point to the partner studio's website and open in a new browser tab. The client is taken to the partner's environment, where they complete the booking and payment.
How pricing and payments work
Pricing and payment methods for shared collaboration events are always set by the partner studio. The hosting studio cannot change them.
In the event detail, a notice is displayed above the prices: "Pricing and payment terms are set by [partner name]."
This means the client pays through the partner's payment methods (Stripe, PayPal, bank transfer, etc.) — not through those of the hosting studio.
Passes and memberships
There is an important restriction for shared collaboration events: a client cannot use a pass or membership purchased from the hosting studio.
If an event accepts payment by pass or membership, the client must have a pass or membership directly with the partner studio — the studio that created the event.
Example: Studio A hosts classes from Studio B. A client has a credit pass at Studio A, but they cannot use it for Studio B's class. To pay with credits, they would need a pass purchased directly from Studio B.
If any of these payment methods are enabled on the event, a warning is displayed explaining that passes and memberships from the hosting studio cannot be used.
How bookings work
A booking on a shared event is always recorded under the partner studio, using the partner's payment methods.
The booking can happen either in the host's calendar (but the partner's pricing and payment methods apply) or directly in the partner's schedule.
In the public widget (on the studio's website)
If a client sees a shared event in the public widget on the hosting studio's website, the link redirects them to the partner studio's website (opens in a new tab). They complete the booking and payment directly with the partner.
In both cases, the booking and order are recorded under the partner, not the hosting studio. The hosting studio can — if its permissions allow — only view the attendee list or statistics.
Client data is not shared between the studios. If a client books through the host's schedule, they won't appear in the host's client list. Instead, they'll show up under the partner's clients, because they agreed to the partner's terms, payment conditions, and personal data policies.
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